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Microsoft Windows Server 2003 Inside Out When you use the No List style, you can limit the options to the tasks you ve defined and not allow users to access the console items being managed. To do this, you specify that the Standard tab should be hidden. From then on, when working with the console items being managed, users can perform only the tasks defined on the taskpad, such as shown in Figure 11-12. Figure 11-12. By using the No List style and hiding the Standard tab, you can limit user options. Creating and Managing Taskpads Any console tool that has at least one snap-in can have an associated taskpad. To create a task- pad, you must open the console in author mode, then follow these steps: 1 Right-click the console item that you want the taskpad to manage, and choose New Taskpad View to start the New Taskpad View Wizard. Keep in mind that a single task- pad can be used to manage multiple console items, and in this case, you are simply designating the object that should have initial focus when working with the taskpad. 2 In the New Taskpad View Wizard, click Next, and then configure the taskpad display by using the options shown in Figure 11-13. Select the style for the details page as Vertical List, Horizontal List, or No List, and set the task description style as Text or InfoTip. You can also choose to hide the Standard tab (which only limits the tasks that can be performed if you also select the No List style). As you make selections, the wizard provides a depiction of what the results will look like as a finished taskpad. Chapter 11 330 Part 4: Managing Windows Server 2003 Systems
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Windows Server 2003 MMC Administration The extended view of the taskpad can be organized using a vertical list, a horizontal list, or no list. In a vertical list as shown previously in Figure 11-10, taskpad commands are listed to the left of the console items they are used to manage. This organization approach works well when you have a long list of tasks and you still want users to be able to work with the related snap-ins. With a horizontal list, as shown in Figure 11-11, the console items managed by the taskpad are listed above the taskpad commands. This organization style is best when you want to display multiple columns of taskpad commands and still be able to work with the related snap-ins. Figure 11-11. A custom console with taskpad that uses a horizontal list. In some cases, you might not want to show the console items being managed by the taskpad on the same view as the tasks. In this case, you can specify that no list should be used. When you choose the No List option, the taskpad commands are shown by themselves in the task- pad tab (AD Management here), and users can click the Standard tab to access the related console items. Inside Out Limiting user options in taskpads As discussed, you can limit the options users have in console tools by selecting both the No List and Hide Standard Tab options. Keep in mind that if the console tool doesn t include a taskpad for a snap-in, users will still be able to manage the snap-in in the usual way. For example, the taskpad shown in the figure doesn t define any tasks that manage policy or security, so the snap-ins in these folders will be fully accessible. To make it so users can t work with these snap-ins directly, you must define taskpads for those snap-ins or add tasks that use menu commands from those snap-ins to the current taskpad or another taskpad. Chapter 11 Part 4: Managing Windows Server 2003 Systems
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Microsoft Windows Server 2003 Inside Out Figure 11-10 shows a taskpad created for the Active Directory Users and Computers snap-in that has been added to the custom tool created earlier in the chapter. Figure 11-10. A custom console with taskpad that uses a vertical list. As you can see, the task page view is labeled AD Management, and it provides the following commands: . Find Objects Used to open the Find Users, Contacts, And Groups dialog box . Create Computer Used to start the New Object Computer Wizard . Create Group Used to start the New Object Group Wizard . Create User Used to start the New Object User Wizard . Connect To Domain Used to select the domain to work with . Connect To Domain Forest Used to select the domain forest to work with . Create Advanced Query Used to define an Active Directory query and save it so that it can be reused Chapter 11 Note We haven t used the taskpad to limit the options; rather, we ve simply provided quick access shortcuts to commonly run tasks. In the next section, you ll learn how to limit user options. Understanding Taskpad View Styles Taskpads can be organized in several different ways. By default, they will have two views: an extended taskpad view and a standard view. The extended view contains the list of tasks that you ve defined and can also contain the console items being managed. The standard view contains only the console items being managed. When you create the taskpad, you have the option of hiding the standard view simply by selecting the Hide Standard View option. 328 Part 4: Managing Windows Server 2003 Systems
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Windows Server 2003 MMC Administration Tip Change tool names using the Options dialog box By default, the name shown on the console tool s title bar is set to the file name you designate when saving it. As long as you are in author mode, you can change the console tool name using the Options dialog box. Select Options on the File menu, and then type the name in the box provided at the top of the Console tab. Designing Custom Taskpads for the MMC When you want to simplify administration or limit the available tasks for junior administrators or Power Users, you might want to consider adding a taskpad to a console tool. By using taskpads, you can create custom views of your console tools that contain shortcuts to menu commands, shell commands, and navigation components. Getting Started with Taskpads Basically, taskpads let you create a page of tasks that you can perform quickly by clicking the associated shortcut links rather than using the existing menu or interface provided by snap- ins. You can create multiple taskpads in a console, each of which is accessed as a taskpad view. If you ve worked with Windows XP, you ve probably seen the Simple Control Panel, which is a taskpad view of the Control Panel. As with most taskpads, the Simple Control Panel has two purposes: It provides direct access to the commands or tasks so that you don t have to navigate menus, and it limits your options to a set of predefined tasks that you can perform. You create taskpads when you are working with a console tool in author mode. Taskpads can contain the following items: . Menu commands Menu commands are used to run the standard menu options of included snap-ins. . Shell commands Shell commands are used to run scripts or programs or to open Web pages. . Navigation components Navigation components are used to navigate to a saved view on the Favorites menu. Taskpad commands are also called tasks. You run tasks simply by clicking their link. In the case of menu commands, clicking the link runs the menu command. For shell commands, clicking the link runs the associated script or program. For navigation components, clicking the link displays the designated navigation view. If you have multiple levels of taskpads, you must include navigation components to allow users to get back to the top-level taskpad. The concept is similar to having to create a home link on Web pages. Chapter 11 Part 4: Managing Windows Server 2003 Systems
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Microsoft Windows Server 2003 Inside Out In the Change Icon dialog box, click Browse. By default, the Open dialog box should open with the directory set to %SystemRoot%System32. In this case, type shell32.dll as the File Name, and click Open. You should now see the Change Icon dialog box with the Shell32.dll selected, which will allow you to choose one of several hundred icons registered for use with the operating system shell (see the following screen). Choose an icon, and then click OK. From then on, the icon will be associated with your custom console tool. Saving the Console Tool to the Desktop, the Start Menu, or a Folder After you set the user mode, you can save the console tool. The console tool can appear as one of the following: . A desktop icon Select Save As on the File menu, and then navigate the folder structure to %SystemRoot%Documents and Settings%UserName%Desktop. Here, %UserName% is the name of the user who will work with the tool or All Users if all users with an account on the computer should be able to run the tool. After you type a name for the console, click Save. . A menu option of the Start menu Select Save As on the File menu, and then navigate the folder structure to %SystemRoot%Documents and Settings%UserName%Start MenuProgramsAdministrative Tools. Here, %UserName% is the name of the user who will work with the tool or All Users if all users with an account on the computer should be able to run the tool. After you type a name for the console, click Save. . A folder icon Select Save As on the File menu, and then navigate to the folder where you want the console tool to reside. After you type a name for the console, click Save. Chapter 11 326 Part 4: Managing Windows Server 2003 Systems
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Windows Server 2003 MMC Administration User mode set to Limited Access, Single Window has the following characteristics: . Users do not have a Window menu and cannot right-click a node or snap-in and choose New Window From Here to open a new window. . Users cannot right-click and choose New Taskpad View to create a new taskpad view. Setting the Console Icon Before Saving While you are working in the Options dialog box, you might consider setting custom icons for your console tools. All the console tools developed by Microsoft have their own icons. You can use these icons for your console tools as well, or you could use icons from other Microsoft programs quite easily. In the Options dialog box (which is displayed when you select Options on the File menu), click Change Icon. This displays the Change Icon dialog box, as shown in the following screen: Chapter 11 325 Part 4: Managing Windows Server 2003 Systems
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Microsoft Windows Server 2003 Inside Out Setting the Initial Console View Before Saving By default, the MMC remembers the last selected node or snap-in and saves this as the initial view for the console. In the example tool created, if you expand the General folder, select Active Directory Users and Computers, and then save the console, this selection is saved when the console is next opened. Keep in mind that subsequent views depend on user selections. To prevent user selections from changing the view, you ll find two handy options when you select Options from the File menu: . Do Not Save Changes To This Console Select this option to prevent the user from saving changes to the console. Clear this option to change the view automatically based on the user s last selection in the console before exiting. . Allow Users To Customize Views Select this option to allow users to add windows focused on a selected item in the console. Clear this option to prevent users from adding customized views. Note Only the folder with the selected snap- in is expanded in the saved view. If you use folders and select a snap-in within a folder, the expanded view of the folder is saved with the snap-in selected. If you expand other folders, the console is not saved with these folders expanded. Setting the Console Mode Before Saving When you are finished authoring the console tool, select Options on the File menu. In the Options dialog box, as shown in the screen on the following page, you can change the console mode so that it is ready for use. In most cases, you ll want to use User Mode Full Access. Full access has the following characteristics: . Users have a Window menu that allows them to open new windows, and they can also right-click a node or snap-in and choose New Window From Here to open a new window. . Users can right-click and choose New Taskpad View to create a new taskpad view. With user mode set to Limited Access, Multiple Window, the console has the following characteristics: . Users have a Window menu that allows them to arrange windows, and they can also right-click a node or snap-in and choose New Window From Here to open a new window. . Users cannot right-click and choose New Taskpad View to create a new taskpad view. Chapter 11 324 Part 4: Managing Windows Server 2003 Systems
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Windows Server 2003 MMC Administration Figure 11-9 shows the example console with snap-ins organized using the previously discussed folders: . General Containing Active Directory Users and Computers, Active Directory Sites and Services, and Active Directory Domains and Trusts . Policy Containing Local Computer Policy, Resultant Set of Policy, and Default Domain Policy . Security Containing Security Templates and Security Configuration and Analysis . Support Containing links to Microsoft Knowledge Base, Microsoft Tech Support, and Windows Server Home Page Figure 11-9. A custom console with snap-ins organized into four folders. Step 3: Saving the Finished Console When you are finished with the design, you are ready to save your custom console tool. Before you do this, however, there are a couple of final design issues you should consider: . What you want the initial console view to be . Which user mode you want to use . Which icon you want to use . What you want to name the console tool and where you want it to be located Chapter 11 Part 4: Managing Windows Server 2003 Systems
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Microsoft Windows Server 2003 Inside Out While you are adding snap-ins, you can also examine the available extensions for snap-ins. In the Add/Remove Snap-In dialog box, click the Extensions tab, then use the Snap-Ins That Can Be Extended list to choose the snap-in that you want to work with. All available extensions are enabled by default, as shown in the following screen. So, if you want to change this behavior, you can clear the Add All Extensions option and then clear the individual options for extensions you want to exclude. Chapter 11 322 Part 4: Managing Windows Server 2003 Systems
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Windows Server 2003 MMC Administration Some snap-ins prompt you to select a computer to manage, as shown in the following screen: If you want the snap-in to work with whichever computer the console is running on, select Local Computer. Otherwise, select Another Computer, and then type the computer name or IP address of the computer you want to use. If you don t know the computer name or IP address, click Browse to search for the computer you want to work with. Tip Specify which computer to manage To ensure you can specify which computer to manage when running the console from the command line, you must select the Allow The Selected Computer To Be Changed option. When you use this option and save the console, you can set the computer to manage using the /Computer=RemoteComputer parameter. Some snap-ins are added by using wizards with several configuration pages, so when you select these snap-ins you start the associated wizard and the wizard helps you configure how the snap-in is used. One snap-in in particular that uses a wizard is Link To Web Address. When you add this snap-in, you start the Link To Web Address Wizard, as shown in the screen on the following page, and the wizard prompts you to create an Internet shortcut. Here, you type the Uniform Resource Locator (URL) you want to use, click Next, enter a descriptive name for the URL, then click Finish. Then, when you select the related snap-in in the console tree, the designated Web page appears in the details pane. Chapter 11 Part 4: Managing Windows Server 2003 Systems
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